Writing business emails can be time-consuming, only learning some useful phrases will save you lot lots of time. In this post, you volition find over 150 useful email phrases to help y'all make your emails more varied and rich. We've divided them into three master categories: opening lines to outset your electronic mail, body lines to convey the message, and closing lines to finish off.
You can also download our costless guide How to write professional emails in English, for more phrases, psychology-backed tips and strategies to get more responses to your emails, templates to salvage time, and examples to avoid miscommunication at work.
Earlier we start, below is a quick template you lot tin can use for your professional emails. Following a stantardinzed email template and a few like shooting fish in a barrel tips will help your readers follow your bulletin easier.
#1 Opening Lines
If you are looking for ideas for your email opening and greetings, here you lot have unlike types of opening sentences.
1.a Being social
By adding these at the beginning of your emails you volition sound more than friendly and social.
- I hope you had a proficient weekend.
- I hope you had a not bad trip.
- Hope you had a squeamish break.
- I promise you are well.
- I promise all is well.
- Hope you're enjoying your holiday.
- I hope this electronic mail finds you well.
- I hope you enjoyed the event.
- I'm glad we had a chance to chat at the convention.
- Information technology was not bad to see you on Th.
- It was a pleasure to meet you yesterday.
1.b Reason of the email
Tell them why yous're writing this email.
- I am writing to yous about our final meeting/your presentation yesterday/our adjacent effect.
- I am writing to you lot with regards to/regarding/concerning/in connectedness with...
- I am writing to enquire/inquire/allow you know/confirm/bank check/invite you to/to update you lot on/ask for a favor...
- I am writing you to follow upwardly on...
- I am contacting yous to inform...
- I am reaching out because...
- This is just a quick note to...
- This is just a quick reminder...
- I wanted to allow you know that...
- Might I take a moment of your time to... (very formal)
- It'south [Your Proper noun] from [Your Company].
- This e-mail is just to allow you know that...
1.c Replying
- I just got your asking for...
- I just read your email nigh...
- As we discussed, I would like to send you...
- Thank y'all for your email nigh...
- Thanks for your email this morning/yesterday/on Wednesday/last calendar month...
- Thanks for your feedback on/your invitation/your proposition
- Thanks for sending/asking about/attending
- Thanks for your quick reply.
- Thank you for getting back to me and so quickly.
- Thank you lot for reaching out (to me).
1.d Apologizing
- Sad for my belatedly reply.
- Sorry that it took me and then long to become back to y'all.
- I repent for the late response.
- Sorry it'southward been and then long since my final email.
- I was sorry to hear almost...
- Please accept our apologies for whatever inconvenience caused.
Proceed reading: How To Commencement An Email - 45 Keen Ways To Practise It
#2 Body Lines
2.a Attachments and information
- I've fastened…
- Please find [file] attached.
- I'k enclosing [file].
- Please see the information below for more than details almost...
- The parts in assuming/in red/in blueish are my comments/are the changes we made.
- Here'southward the certificate that y'all asked for,
- I've fastened [file] for your review.
- I'm sending you [file] as a pdf file.
- The attached file contains...
- Could yous please sign the fastened form and ship it back to us by [date]?
- Hither's the [document] we discussed.
- [file] is attached.
- Please have a expect at the attached file.
- Take a wait at the [file] I've attached to this email.
- I've attached [file].
- More data is available at www.talaera.com.
- Please note that...
ane.b Requests and inquiries
- Could you delight...?
- Could you perchance tell me...?
- Can yous delight fill out this form?
- I'd really appreciate information technology if you could...
- I'd be very grateful if you lot could...
- It would be very helpful if you could send us/me...
- I was wondering if you could/if y'all would be able to...
- If possible, I'd like to know (more) about...
- Please find my ii main questions below.
two.c Request for clarifications
- I didn't/don't fully empathize [something]. Could y'all please explain that again?
- I didn't quite become your point about [something]. Could yous be more specific?
- Could y'all echo what yous said about...?
- Could you give us some more than details on...?
- If you could please shed some light on this topic, I would actually appreciate it.
- Could y'all please clarify [something]?
- Could you delight clarify when you would like us to finish this?
- When exactly are y'all expecting to take this characteristic?
- Here are the details on...
- Could you please analyze what you would similar us to practice almost...?
- If I understood you correctly, you would like me to...
- What exactly practice you mean past [something]?
- Could you explain what you mean past [something]?
- In other words, would you like us to...
2.d Sharing information
Apply these helpful phrases when need to requite or receive some information (or when you already did).
- Thanks for letting me know.
- Thank y'all for the heads upwardly.
- Thank you for the discover.
- Please annotation...
- Quick reminder...
- Just a quick/friendly reminder that...
- Give thanks you for sharing.
- I'd similar to inform yous that...
- Merely a quick heads up -
- Thank you for keeping me in the loop.
- Please keep me informed/posted/updated/in the loop.
2.east Getting and giving approval
- Please allow me know if this is OK with you.
- What are your thoughts (on this)?
- What do you retrieve?
- Please permit me know what you think.
- We just demand the thumbs up/the green light. (=nosotros're waiting for approving)
- You lot (totally) have the dark-green light!
- He approved of it, and then you can go alee with the projection.
2.f Scheduling
- I'd like to schedule a meeting on [twenty-four hours] if you are available/free and so.
- I am bachelor on [solar day], if that's convenient for you.
- Would you be bachelor on [24-hour interval]? If so, I'll send you an invite shortly.
- Can you lot make it on [day]? If and then, I'll book accordingly.
- I'one thousand afraid I tin't make it on [twenty-four hour period]. How most...?
- (Due to...) I'thousand afraid nosotros need to reschedule/delay/postpone/put back/cancel/call off/move/rearrange our meeting.
- We are sad to inform y'all that the interview/meeting scheduled for [day] volition take to be rescheduled.
2.g Giving bad news
- Unfortunately, ...
- Unfortunately, nosotros cannot/we are unable to ...
- I'chiliad agape it will non be possible to...
- Unfortunately, I have to tell you lot that...
- I'k afraid that nosotros tin't...
- We regret to inform you that...
- I regret to inform you that (due to...) ...
- After conscientious consideration, we take decided (non) to ...
- Due to [reason], information technology won't be possible to...
- It's against company policy to...
- I tried my all-time, just...
- Despite my best efforts, ...
- I can't see how...
- I'1000 lamentable just it'due south out of my hands.
- I'm afraid I won't be able to...
- I'm sorry to tell y'all that...
#3 Endmost Lines
3.a When something is expected
Do you demand a reply? Are yous asking for a favor or y'all are coming together soon? These sentences are perfect for those moments!
- Looking forrard to hearing from you before long.
- I expect forward to hearing from yous soon.
- Please let me know if this works/if y'all are available/if that sounds good/if you can/if you can aid/if y'all need to reschedule...
- I look forrad to seeing/meeting you.
- Encounter you on Thursday/next week.
- Cheers.
- Thank you in advance.
- Thank you for everything.
- Cheers.
- Whatsoever feedback you can give me on this would be greatly/highly/much appreciated.
- If y'all could have information technology ready by tomorrow/the end of next calendar week, I would actually appreciate information technology.
- I would capeesh your help in this affair.
3.b Offering aid or information
- I hope you notice this helpful.
- I promise it'south clearer now.
- I promise that answers all your questions.
- If we can be of whatsoever further assistance, please allow us know.
- Let me know if y'all need any help.
- For further details...
- If yous have any (more than) questions (about)...
- In the meantime, if you demand whatsoever more information,
- If you need more information/more info/farther information,
- I know that's a lot to have in, so let me know if annihilation I've said doesn't make sense.
- ... please do non hesitate to contact me.
- ... please feel free to contact me/to get in touch.
- ... please allow me know.
- ... drib me an email/drop me a line.
3.c Apologizing (again!)
- Give thanks you for your understanding/for your patience.
- Thanks over again for your understanding/for your patience.
- Once once more, delight accept our apologies for whatsoever inconvenience caused/for the inconvenience caused/for the filibuster/for the misunderstanding.
- I promise this is okay with you.
- I actually promise we can observe a solution presently.
- I promise you tin sympathize.
- Distressing I couldn't be of more assistance.
3.d Friendly ways to say 'bye'
- Best regards,
- All the all-time,
- All-time wishes,
- Thanks, (*common in the Great britain and Australia, informal in other countries)
- Accept a great weekend!
- Have a wonderful mean solar day!
Keep Improving Your Concern Emails
Go on improving your communication skills for professional situations - get in bear on with Talaera. If you wish to accept your professional English language communication skills to the next level, here are some valuable resources.
- Free webinars - monthly live sessions with one of our communication experts
- Costless advice guides - go on developing your skills with our free ebooks on business English communication
- 'Stay safe' - How to Send Actually 18-carat Emails During the Pandemic
- 8 Great Idioms To Raise Your Professional Emails
- v Easy Tips To Improve Your Writing Skills - First With Your Business Emails
- How To Write Articulate Emails With These 4 Practical Concise Writing Tips
- 100 Business Abbreviations That Volition Brand You Expect Similar An Adept
- 12 Relatable Tweets That Sum Up How We Feel Most Professional Emails
- The Anatomy of Excellent Concern Storytelling
- 32 Important All-time Practices To Streamline Your Slack Communication
- The Best Comprehensive Guide To Time and Dates in English
For whatsoever additional information or questions, you can too reach out at hello@talaera.com . Interested in getting the best offers and receiving free content on Business organisation English advice? Subscribe to our newsletter and we volition keep you in the loop with offers, free events, and development materials!
[Article originally posted in December 2018 and updated in January 2022]
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